Projects/AI systems
An AI system that turns meetings into decisions, tasks and organisational memory
From automatic meeting documentation to an AI assistant that knows what was discussed, what was decided and who is responsible for what.
We built an integrated AI system for an organisation with many management and operational meetings. It automates the processing of conversations, structures the decisions taken and gives instant access to the accumulated information through an intelligent AI assistant.
Transcript with speakers and timestamps
Structured result
- DecisionUpdated schedule approved
- TaskPresent the new plan
- OwnerProject manager
- DeadlineNext project meeting
Sent out after human approval
Illustrative data
- Solution typeIntegrated AI system
- EnvironmentGoogle Workspace
- ScopeManagement and operational meetings
- Main goalAutomation and knowledge management
Instead of staying in recordings, minutes and emails, the information becomes accessible and usable organisational memory.
The meetings end, but the information stays scattered
In organisations with many projects and teams, decisions are made, deadlines are set and responsibilities are assigned every day.
Some of this information is documented by hand, some stays in recordings or emails, and sometimes important details get lost between meetings.
This creates several concrete business problems
Time spent on admin work
Preparing, editing and sending out meeting minutes.
Decisions are hard to trace
It is not always easy to tell exactly what was decided, when and by whom.
Unclear tasks
Owners, deadlines and follow-up actions sit in different documents.
Lost context
The same topic is discussed in several meetings, without the whole history being available in one place.
Slow access to information
To get an answer, a manager has to go through many files or ask a colleague.
The challenge was not just to automate the minutes, but to turn the information from meetings into a tool for better management.
The system had to work on its own and understand accurately
Fully autonomous operation
The system joins every meeting by itself and processes the conversation, without anyone starting it manually.
More than 5 Balkan languages at once
The system works in more than five Balkan languages at the same time.
Over 90% accuracy
The requirement was for speech recognition to reach over 90% accuracy in Balkan languages, which is very hard to achieve.
Two connected AI capabilities. One complete system.
AI meeting automation
Automatic recording, transcription, analysis and structuring of decisions, tasks, owners and deadlines. After human approval the information is sent out and archived.
Creates structured, reliable informationAI assistant for management queries
An intelligent assistant that works with the information accumulated from meetings and lets managers ask questions in natural language, find decisions and follow how topics develop.
Makes it accessible and useful at any momentThe two capabilities work together. The first creates structured, reliable information, and the second makes it accessible and useful at any later moment.
How we automated the whole process
- 01
The meeting takes place
The team uses Google Meet, and recording starts automatically as part of the defined process.
- 02
Automatic transcription
The recording is turned into text with speakers and timestamps.
- 03
AI analysis of the conversation
The system extracts a summary, decisions, tasks, owners, deadlines and open questions.
- 04
Human review and approval
A designated employee reviews the result, makes corrections if needed and approves the final version.
Human control - 05
Automatic distribution
The approved information is sent to the predefined recipients.
- 06
Central storage
Transcripts and structured results are archived in a controlled environment.
- 07
AI assistant and follow-up queries
The information becomes available through the AI assistant, search, registers and tracking of topics across meetings.
All the information from your meetings, one question away
Instead of searching through dozens of minutes and recordings, just ask.
We built an AI assistant into the system that draws on the information accumulated from past meetings.
It lets managers get concrete answers without opening separate files, reading long transcripts or finding out who attended a given conversation.
What did we decide about the delay on project A?
At the last project meeting an updated schedule with an interim progress check was approved.
The project manager committed to presenting the new plan and coordinating the next steps.
Source: Project meeting · Sample recordWhich tasks are still open?
Two tasks remain:
- Confirmation of the new schedule by all teams involved.
- A check of the resources for the next stage.
What can you ask the AI assistant?
- What decisions did we make on this project in the last month?
- Who is responsible for this specific task?
- Which topics still have no final decision?
- How did the supply issue develop over the last three meetings?
- What deadlines were agreed, and at which meeting?
- At which meeting did we first discuss this issue?
The assistant does not just generate summaries. It works with the history of the meetings and points to the sources its answers are based on.
So the organisation gets not just an automated archive, but an intelligent system for accessing its own knowledge and decisions.
More than minutes: a system for tracking and control
Matrix: decision, task, owner, deadline
Every meeting produces a structured list for following up on actions.
DecisionTaskOwnerDeadlineTracking topics across meetings
The system links information from several meetings and shows how an issue develops, what decisions were made and which questions remain open.
Smart search and filters
Access to information by keyword, project, participant, task, decision or deadline.
A single meeting register
All processed meetings are available in one place, with their decisions, tasks and open questions.
Custom templates and terminology
The system uses the organisation’s own terminology and structures information by meeting type: management, project or operational.
Security and human control
Processing and storage take place in an agreed, controlled environment, and final results are only sent out after approval.
From administrative burden to faster, better-informed management
Less manual work
Automated creation of minutes and structured information.
Clear responsibilities
Decisions and tasks are documented with owners and deadlines.
Faster answers
Managers get the information they need through the AI assistant.
Organisational memory
Knowledge and decisions stay available regardless of individual participants.
Better coordination
Teams share one approved version of the information.
A controlled process
Human approval and access rules are part of the solution.
These are the business benefits the solution is designed for. We do not publish unconfirmed percentages for time saved or productivity gained.
First we understood the process. Then we built the technology.
For Mission Point, the value is not just in deploying an AI model, but in creating a working system that is part of the daily life of the organisation.
- 01
Workflow analysis
How meetings are run, who uses the information, how decisions are made and tracked.
- 02
Designing an integrated solution
Connecting the existing tools with automatic processing and AI capabilities.
- 03
Set-up for the organisation
Terminology, meeting types, structure of the minutes and access rights.
- 04
Pilot validation
Testing the system with real work meetings within the agreed scope.
- 05
Active collaboration
Feedback, improvements and adapting the solution to the way people actually use it.
This approach is at the heart of our One-Click AI Systems: complete systems that connect tools, information and actions into one automated process.
Explore One-Click AI SystemsWhy is this project more than an AI meeting assistant?
A typical AI tool can record a conversation and generate a summary.
- Records the conversation
- Generates a summary
An integrated technology system that:
- automatically creates management information
- ensures human control
- organises how it is distributed
- turns it into an accessible knowledge base through an AI assistant
So individual meetings are no longer isolated events. They become part of the shared organisational memory, which can be used for later decisions, tracking commitments and better coordination.
And what would be possible if your systems worked together?
Every organisation has processes that take time, need coordination between people and systems, or make important information hard to reach.
We find these opportunities and build AI solutions that turn complex processes into a simple, connected and automated way of working.
You do not need a ready technical specification. We will help you decide where to start.